Office Management Secretary (OMS)

EMARON Group

Date Listed: Jul 29, 2013
Email Address: Click to Email
Phone: No Calls Please
Area: Dar Es Salaam
Application Deadline: Aug 09, 2013

Position Description:
From The Guardian July 29, 2013
Our client, one of the leading Real Estate Company in Tanzania, is looking for a young dynamic, self-driven and result' oriented female individual who is keen to develop a career in a dynamic, passionate and challenging environment. The successful candidate will be in charge of coordinating all office operation.
Under general direction, reports to Accountant with a dotted line (matrix) reporting responsibility to Chief Executive Officer, and forms part of the key staff to provide overall oversight of office operations.
Specific Duties Includes:
Performs secretarial duties for the office and other designated staff;
Receives and places telephone calls, tracks staff availability and communicates to others as needed, Maintains confidentiality of documents and information received.
Schedules meetings and appointments as requested,
Produces written communications (letters, reports, memos), processes mail, Greets and refers visitors to the appropriate destinations, services or departments,
Opens and distributes incoming mail and arranges for delivery of outgoing mail on a daily basis, Maintains office records, filing and attends staff meetings and other meetings as requested, Maintain office cleaning and beverages supplies,
Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels.
Performs any other relevant duties as may be assigned by her seniors.
Employment Standards:
Possess a Certificate in Office management/Secretarial course from recognized institutions, a minimum of Form IV Certificate with credit pass in English and Kiswahili. Advanced Knowledge in MS Office, expert Skill in Word Processing, advanced Skill in Excel, beginner Skill in Power Point, advanced Skill in Database.
Other standards, ability to read and comprehend instructions, correspondence, memos, and work place policies, write professional correspondences, speak effectively with other employees and/or customers, present formal information in one-on-one and small group situations to customers and/or other employee, respond to common inquiries or complaints from customers, regulatory agencies, or members of the facility. A candidate should also have ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals carry out detailed written and/or verbal instructions, solve problems involving concrete variables in standardized situations.
The Offer:
A competitive package will be offered to the right candidate who is scheduled to start the role on 1 st October 2013. If your career aspiration matches this exciting opportunity, please send us your application through the address below before 9th August 2013 at 16hrs. Enclose your application letter and Curriculum Vitae containing an e-mail address, daytime telephone contacts, names and addresses of three referees. Only short listed candidates will be acknowledged.




Application Instructions:
Emaron Selection Division,
EMARON Group,
Ubungo Plaza, 1 st Floor, Suite 5, Morogoro Road,
P.O Box 75388
Dar es Salaam
Fax: +255 22 2461067.