Human Resources Assistant (G5)

International Labour Organization (ILO)

Date Listed: Aug 5, 2013
Email Address: Click to Email
Phone: No Calls Please
Area: Dar Es Salaam
Application Deadline: Aug 16, 2013


Position Description:
From The Guardian August 5, 2013
The International Labour Organization (ILO) is devoted to promoting social justice and internationally recognized human and labour rights, pursuing its founding mission that labour peace is essential to prosperity. Today, the ILO helps advance the creation of decent work and the economic and working conditions that give working people and business people a stake in lasting peace, prosperity and progress. Its tripartite structure provides a unique platform for promoting decent work for all women and men. Its main aims are to promote rights at work, encourage decent employment opportunities, enhance social protection and strengthen dialogue on work-related issues.
The International Labour Organization (ILO) office in Tanzania seeks to recruit a qualified and experienced individual for the position of Human Resources Assistant under Regular budget to oversee the implementation of Human resources and administrative activities for the office. The successful candidate will report directly to the Country office Director.
This is a fulltime position based in Dar es Salaam
Specific Responsibilities
Qualifications requirements: education, language, experience and competencies.
Perform a variety of relatively complex duties relating to recruitment, selection, grading and/or administration of local staff and other personnel related matters.
Prepare and process computerized Notices of Personnel Actions at area office or sub-regional office level, and prepare documents, contracts and Staff Requisitions (SRs) for the recruitment of National Staff as well as International Staff
Responsible for the maintenance of office personnel files and records. Search and select information and records in specified format or on the basis of general instructions. Maintain confidential files of various personnel subject matters including the personnel files for professional and locally recruited staff.
Provide advice and assist staff members and their dependents by processing various requests and other necessary administrative documents in accordance with the requirements of the Office and the United Nations and the country of the duty station.
Maintain central files of all administrative circulars. Prepare and update staff lists and compile data for the preparation of statistics. Participate in collection of data and information pertaining to the local salary review          
Organizing for work permits, entry visa, clearance of personal effects and coordinate exit processes for international officials. Also processing of application, extension and cancellation of UNLPS.
Oversee administration and implementation of HR related policies
Coordinate and organize training activities in collaboration with the learning committee, including orientation of nee officials.
Draft correspondence and memoranda on personnel matters from oral instructions, previous correspondence or other available information sources in accordance with standard office procedures, and ensure follow up.  
Initiate and distribute action requirements on performance appraisals and annual reports of fixed term local staff. Distribute those initiated by headquarters for professional staff, ensure follow up and arrange dispatch to headquarters.
Participate in activities of Human Resources Work group (HRWG) under One UN
Provide standard employment information to potential applicants for locally recruited positions.
Receive notices of vacancy from headquarters, initiate action and dispatch announcements to relevant governments and tripartite organizations in the region.
Prepare vacancy announcements for local positions, coordinate advertisement in local media and website and ensure distribution to other UN agencies in the duty station.
Arrange appointments with UN recognized physicians for compulsory medical examinations.
Receive, register and dispatch confidential medical reports to headquarters Medical Service, and prepare medical clearance forms.
Perform liaison duties with concerned ministries for required clearances.
Perform other duties as assigned by the supervisor.
Education - Professional certificate on Human Resources management
Experience- Five years of experience in HR and/or general administrative work.
Languages - Excellent command of English and Kiswahili is required.


Application Instructions:
Applications including a one-page essay detailing how their work experience and qualifications meet the specific duties of this post to be submitted to the Email Link above by 16th August 2013. Due to the number of applications received, if you have not heard from the office 4 weeks after deadline, assume you were not shortlisted for the interview.