Administrative Assistant

Chemonics International

Date Listed: Jul 23, 2013
Email Address: Click to Email
Phone: No Calls Please
Area: Dar Es Salaam
Application Deadline: Jul 31, 2013


Position Description:
Chemonics International is implementing the Tanzania Capacity Development for Partners of Accountability (CDPA) project. The primary objectives of this contract are to:
1) Strengthen the capacity of USAID/TANZANIA partner sector CSOs to be strong organizations of advocacy, well networked at the grassroots level and able to inform and equip citizens to engage with their government;
2) Provide technical support to USAID in its management of civil society grant activities;
3) Strengthen the capacity of Government of Tanzania Institutions of Accountability to package  information, employ a cohort of civil servants with a common understanding of ethics, procurement, auditing, and good governance rules, and generally perform activities under their assistance agreement with USAID/Tanzania.
4) Facilitate constructive engagement between CSOs and IoAs.

Tasks and Responsibilities:

·         Provides administrative support to the project and assists Office Manager with book keeping

·         Provides data entry and data collection services as necessary.

·         Develops and maintains required administrative office systems

·         Assists the Office Manager in handling the petty cash account

·         Prepares all necessary administrative forms for project-related items

·         Oversees the purchase of office supplies

·         Arranges for and oversees the maintenance of office equipment

·         Maintains tracking systems, such as inventory

·         Supervises the maintenance of the project's filing system

·         Supervises the preparation, receipt, distribution, and filing of all incoming and outgoing written project communications such as the daily email

·         Performs other administrative tasks assigned by supervisor to ensure efficient and smooth support to the project

·         Coordinates the work of other support staff, such as secretaries and drivers, to meet the administrative needs of the office

·         Serves as liaison with home office as needed

·         Performs orientation for short term consultants on field office procedures

·         Performs other tasks as assigned by either the supervisor or the home office project management unit

Qualifications:

·         Bachelor’s degree in English or related field.

·         2-5 years administrative experience preferred.

·         Ability to write and verbally communicate clearly and concisely.

·         English language proficiency required.